Add notes to students waiting in the line

We have been publishing some small changes in Accudemia to make it more easy to use and friendly.

If you use the Waiting Lines, you probably have noticed that you can add Session Log Comments for the students waiting in the line. Just double click on the student waiting and you will the option to save comments:

Then, when you sign-in the student, those comments will be saved in the Session Log that is created. If the student is removed from the line, for example, the comments are discarded and not saved.

You can always view those comments in the Comments reports available in Accudemia, or go to the Session Logs screen to view and/or change the past comments.

Hope you like it!

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Referrals and Early Alert System Quick Start

I decided to write a quick step-by-step guide to start using the Referral and Early Alert System (AREAS). I hope it will help you get started with the software in just a couple minutes. In this post everything is done by hand, that means that you are going to have to type all student names, subject areas and all the information you might need. Once you have the whole thing up and running you probably will import all the other information; so I suggest you to start creating one or 2 students, one or 2 instructors, and so on.If it’s the first time you access Accudemia, maybe you went through the initial Configuration Wizard which let’s you setup the basic stuff. In this guide we will verify all the required information is there, and create it if it is not.1. Create the Staff Accounts: It’s always a good point to start; once you have created the administrator accounts in Accudemia they can help you to setup all the other things. You can do it from the User Accounts menu. Just make sure y…

Recurring Appointments Now Available

With Accudemia v7.0 we have incredibly simplified the process of making appointments. First, we have changed the flow from an open-search approach to a step by step wizard. Second, we have simplified the number of options displayed at the same time to reduce the complexity of the screen.

Now, we are launching one of the features that was missing for this process and that's the ability to schedule recurring appointments.

In order to create a new appointment, now you need to click on "Setup Recurrence" in the last step. Then select the recurrence pattern and end date.

Two common recurrence patterns are offered: weekly on the same day of your appointment or Monday through Friday. Also, you have the option to select Custom and specify which days of the week it should repeat or every how many months.

At the bottom, you can select until when it will repeat. Either specifying the number of occurrences or the end date. Look at the 3-month calendar on the right to preview the se…

How-to: Scheduling Appointments

Accudemia has always offered different ways to create an appointment. Each method is intended for users trying to find appointments using different criterias. For example, if you want to list all tutors available for a certain course you might want to use the New Appointment method. The Wizard lets you find the perfect appointment for you in a simple 5 step procedure instead, where you are prompted to select the dates, services, the course and tutor you want. The 3rd way is using the Manual method, which is enabled only to administrators and it allows them to select exactly what they want and bypass several validations the system might enforce using the Wizard or the New Appointment methods.Here’s a quick description on how to use each one of these features.New AppointmentYou can find it under Center Attendance > Appointments > New Appointment. The page displays a filter with the next options: Use From/To filters to view only availability in that period of time. The center can…

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