Dual ID Support Added

Hey Folks, we have another new feature here in Accudemia! In case you haven’t read it, yesterday we have published new features for appointments. It is possible to schedule recurring appointments for example, or assign a random tutor to each appointment. Check the details here if you haven’t yet.

Today, we also have added the possibility to have 2 IDs per student. That way, if a student has ID 123-45-6789, but her card has another number, such as ==SMITHJ123456789/= or whatever, you can let students either swipe their card or type in their student ID number.

To do so, you must first enable the “Alternate ID support” in the Control Panel. You can find that option under the User Accounts section. Once you have done that, go edit a user and you will see a new field under the User ID that was already there.

This will also disable the ID mask in the sign-in station. However, if you type an ID without the masking chars (eg., 123456789), it will still find the user with ID 123-45-6789.

For the IT people, we have also added support for this field in ADX (out import tool). Just update to the latest version and you will see the option to map the fields “Student’s Alternate ID Number” and “Tutor’s Alternate ID Number”.

Hope you find this useful!

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Accudemia 7.0 Released

We are happy to announce that, as we have previously announced, we have released Accudemia 7.0 to all our customers. Here are the resources you can use to get started: User Manual: https://www.attendance-tracking.com/docs/doku.php/accudemia Knowledge Base: https://desk.zoho.com/portal/engineerica/kb/engineerica/accudemia-faq Videos: https://www.youtube.com/playlist?list=PLYq4Bcd5ZvTJ38RwysgP3X6lpSbNm5uHf Upcoming webinars: https://www.engineerica.com/accudemia/webinars/#sign-up Or watch the recorded webinar:

Did you know? You can create groups from filtered reports

On reports: when you create and filter a report it "automatically" creates a User Group. After creating a report that you need, where you have filtered all of the students with " MATH "(Subject Areas), selected only the " Freshman "(Student Demographic) who have visited the center for " Tutoring "(Service Type) more than 3 times on a Visitor History report you decide you want to save that group and call them " Freshman needing Math Help ." You can do this after you run that report by visiting the User Accounts > Groups section on the left-side navigation panel. Once there simply click on the Report Generated Groups tab, then click on the report you just ran, and click edit . At this point you can name the group and hit save changes and the group will now be available for you to use as a group filter in future reports.

Tech Tip: Calculate Tutor Payroll

Today a customer came with a good question. He was trying to calculate tutor payments from a student visit report. However, if you export the report in Excel format, you will get the Period in HH:MM format: To calculate the total hours and the total payment amount, you will need to use the TIMEVALUE Excel formula . For example, the following will return the total hours worked: =TIMEVALUE([Cell])*24 Then you can, round that number to have only 2 decimals: =ROUND(TIMEVALUE([Cell]) * 24, 2) For example, if the tutor has worked for 1 hour and 30 minutes (that would be displayed as 1:30), you will get 1.50 hours using the formula above. Or you can multiply the total hours worked (not rounded) by the hourly pay rate and then round the final amount. If it were $20, then the final formula would be: =ROUND(TIMEVALUE([Cell]) * 24 * 20, 2) Being [Cell] the reference to the cell where the period is (eg, 01:30), and 20 is the hourly pay rate.

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