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Deactivating students in bulk

UPDATE: Now there's an easier way to do it, check it out here.

Recently, with the changes in the Accudemia licenses, we have received lots of questions about how to inactivate students in bulk.

In order to do it, the first thing you need is ADX installed in your computer.  Then you just need to import a file, with the following format:

Student ID, Active
123123,  No
849848,  No
266484,  No
...

And so on.  If you want the full list of students in the system, you can get it from the Advanced -> Export option in the menu.  By doing it once at the end of the semester would be enough to keep Accudemia running with only the students you need.  Plus, you will be blocking access to those students that are not longer in your college.

ADX job has stopped running? How would you know? Here’s how!

As you may know ADX (Accudemia Data eXchange) is our import tool used to get data from your other systems into Accudemia.  Using ADX you can create an import job to run on a schedule that maps your school’s information from another system and sends it to Accudemia.  Once you get passed the complexity of getting all that setup you can usually just walk away and let it keep your Accudemia account up to date.  you can learn more about how this works by watching this recorded online webinar on Accudemia Imports.Now what happens if the import job should fail?  Would you know?Here’s how to keep the school’s ADX import jobs running like a well-oiled machine:Setup e-mail notifications – This allows you to be on top of the situation by receiving a notification as soon as the import job fails.  You can place more than one e-mail in the notification box so it can be also be sent out to other IT/staff if the import job should fail.  Here’s how: Open ADX and click on Tools>>OptionsOn the Ge…

Profile Photo Import Now Supported

Do you see the guy in the screenshot above?  He's the one who brings this new update to the Accudemia users.  Since yesterday it's possible to import profile pictures using ADX (the import tool).  Let's see how you can do this.

First of all, you need to download and install ADX in your computer.  If you already had it installed, then make sure to update to the latest version (click on Help -> Check for Updates).  Then login with your credentials and create a new import job. You will need to have all the photos and create a new CSV file to tell Accudemia what photo assign to each user.

For example, if you have a folder in your computer with all the photos name like "student_[ID].jpg", where [ID] is the student number, create a CSV like this:

Then, open ADX and create a new job.  You need to select the CSV file and the folder where all your photos are located, as shown here:



Then you need to map the student fields, at least the student number and the photo name,…

Video: It's time to take attendance!

Check out the new AccuClass presentation video!  Let us know what you think.

Instructors: Call the roll easily, for free

There are a lot of instructors out there using Accudemia in their centers, but some colleges might not be using it for tracking attendance in the classrooms yet.  If you are one of them, you probably still need to use a piece of paper to call the roll.  That's not very practical and a waste of time considering that people use their cellphones to do basically everything nowadays.

The good news is that you don't have to wait until an attendance tracking system gets implemented across all the university; you can create an account and start calling the roll for free.

Also, there's something that makes this option even more interesting: you can get an RFID reader and tags really cheap and make your students register themselves when they get in the classroom.

If you want to create an account, just click here and register.  We are also offering free support to get you started quickly.  You will receive the instructions on how to get it on the confirmation email once you register.���…

New Classroom Attendance Software - It's Free!

We are delighted to announce the release of a new product for classroom attendance.  If you are an instructor or work in education, then there are a couple of things that will make you smile:
It's for calling roll in a classroom using an automated attendance system. Optionally, you can give students magnetic cards, RFID tags, QR code badges, etc. and stop worrying about wasting 15 minutes every class. There's a free app for iPod touch, iPhone, or iPad that will be available next month.  You can use that for recording the attendance. It's hosted by us - online. All you need is a web-browser. It's really simple to use, just load your data and start using it! It's free. OK, breathe. Yes; it's free.Check it out:http://www.engineerica.com/accuclass

PS: Email us or comment here if you want us to show you how to use it.

Tech Tip: Create groups from filtered reports

On reports: when you create and filter a report it "automatically" creates a User Group.
After creating a report that you need, where you have filtered all of the students with "MATH"(Subject Areas), selected only the "Freshman"(Student Demographic) who have visited the center for "Tutoring"(Service Type) more than 3 times on a Visitor History report you decide you want to save that group and call them "Freshman needing Math Help." You can do this after you run that report by visiting the User Accounts > Groups section on the left-side navigation panel. Once there simply click on the Report Generated Groups tab, then click on the report you just ran, and click edit.  At this point you can name the group and hit save changes and the group will now be available for you to use as a group filter in future reports. Originally posted by: Mon Nasser

Tech Tip: Add a Video to your Accudemia Home Page

This tip was explained during our Orlando training session and we thought to share it with you here.  Do you want to explain something about Accudemia or your center to your students?  For example, maybe you have been getting frequent questions on how to schedule appointments.

Accudemia offers you two places for showing these instructions.  One place is on the log-in screen of your sign-in stations.  The second is the “My Homepage” section that students see once they have logged into Accudemia.

Even better: instead of just adding text, show the students by including a video!  It is easier than you think.  Just record a short video and upload it to YouTube.  Once there, you can share it by clicking on “Share” link below the video on YouTube.  Click “Embed” which gives you the HTML code you need to include the video on your Accudemia site.  Here is a screenshot of this:

Now copy the HTML code by highlighting all of it and hitting Ctrl-C (or Command-C on Mac) on your keyboard.  In …

Customer Case Study Winner

We were overwhelmed by the great response for this contest with over 40 great submissions.  Judging the submissions was a hard task given the excellent quality of these submissions.  Cetin Basoz, our lead developer, commented that he "was giving everyone a 10"!  Six judges scored each entry in these areas: creative usage, storytelling, media use, and effort.  The scores from the 6 judges were combined to get the results.

A big thank you goes out to all of the participants.  It is exciting to learn how each of these colleges uses the software differently.  Some of the uses are very creative!  For example, one college uses AccuTrack to track the distribution of caps and gowns for graduating seniors.  Another uses the software to schedule and track over 50 seminars held throughout the semester.  It is also interesting to see a sample report from one college showing over 273,000 visits logged with AccuSQL in just one semester!
And now for our top 3 selections!  Drum…

Did you know? You can create groups from filtered reports

On reports: when you create and filter a report it "automatically" creates a User Group.

After creating a report that you need, where you have filtered all of the students with "MATH"(Subject Areas), selected only the "Freshman"(Student Demographic) who have visited the center for "Tutoring"(Service Type) more than 3 times on a Visitor History report you decide you want to save that group and call them "Freshman needing Math Help."
You can do this after you run that report by visiting the User Accounts > Groups section on the left-side navigation panel. Once there simply click on the Report Generated Groups tab, then click on the report you just ran, and click edit.  At this point you can name the group and hit save changes and the group will now be available for you to use as a group filter in future reports.

Accudemia Webinar – New Semester Setup/Imports

I have posted the video for review at our documentation site: http://www.attendance-tracking.com/docs/doku.php/accudemiaClick on “Previous Accudemia Webinars” at the bottom of this page or watch directly to YouTube here: Accudemia Webinar – New Semester Setup/ImportsNew Semester Setup/Imports – February 5th, 1PM ESTThe webinar focused on New Semester Setup/Imports in Accudemia. It covered the following: End of Semester Cleanup Export Data (optional) Create a New Semester Set Semester Off-times ADX - Importing new Students, Classes, & Registration. The elusiveAll-in-one CSV File ImportSetting Tutor Schedules Scheduling Appointments Setting up a Profile Questionnaire Importing Profile QuestionsBelow is a link to take our poll that helps us determine what topics Accudemia Users want to see in the next webinar. It just takes a minute to complete the poll or post new webinar ideas on the blog. Go to engineerica.com/webinar-pollIf you would like the files used during the webi…