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Showing posts from 2012

Google Calendar + Accudemia

Did you know you can link your college Google calendar to Accudemia by pasting the Google code into Accudemia?   There are two ways to do this. You can also watch a webinar that explains the process at   (Power User Features) First go to Google and select Google calendar, click on the little gear in up right corner,   settings,   calendar(s),   and then click on the link that is the name of your calendar. Then copy the calendar ID for the calendar. (Usually this is an email) Go sign into Accudemia and go to control panel.   Click on announcements and select the top default option (college level).   Past your Google calendar ID into little box labeled Shared Google calendar ID.   Save. Now go to your home page and click at the top on add content and select shared Google calendar. You should now see your calendar on the home page. Now my calendar shows under web content. Just go to Google calendar, click on the little

Accudemia Webinar – Power User Features

Thank you for attending! If you or a colleague was not able to attend, I have posted the video for review at our documentation site: Click on “Previous Accudemia Webinars” at the bottom of this page or watch directly to YouTube here: Accudemia Webinar – Power User Features Power User Features Agenda - December, 12th 1PM EST The webinar covered the following topics. Customizing the Institutions Homepage Customizing your My Homepage Using Google Shared Calendar Integrating iAccu with Accudemia Integrating AccuWB with Accudemia Power User Reporting options – Report Generated Groups, Format Options, Exports Utilizing the SMS texting feature Customize the Sign-in Process – Intake System, Fixed Sign-in Station, New Guest Sign-in Using the Grids Wisely Creating Custom e-mail templates Custom coding for developers – Automating Banner Imports, Custom Login Homepage Below is a link to take our poll that helps us de

Guest Sign-On Now Available

Accudemia now support guest sign-on, which allow non-registered students to sign-in to your center. It’s very useful for head counting purposes since you can then report only on those guests students. Because they are guests, they do not have to sign-out when leaving, that makes it even easier to use. You can enable this features in the Control Panel, under Walk-Ins. Just check the option “Allow Guest Sign-Ins” and enter the ID of the user you want to use internally for guests. That will help you on reporting. Also, as you might have noticed in the screenshot, the interface was slightly improved as our users requested in our feedback page . Now the selection boxes are bigger and the confirmation box is displayed for a longer time: Enjoy it!

AccuTrack Chosen by the Users

We are glad to announce that users around the globe have chosen AccuTrack as one of the Top Products for academies, in the University Business' 1st Annual Readers' Choice Awards. Here's their description of AccuTrack: Designed for managing academic centers, AccuTrack software’s benefits include tracking attendance, managing appointments, keeping notes on sessions, tracking loaned media, analyzing traffic, communicating with students and staff, checking who is in, and conducting surveys. Versatility allows for use in various centers, including tutoring centers, advising centers, writing labs, computer labs, financial aid offices, testing centers, gyms, student support services, and learning centers. AccuTrack offers various licensing options, from a single center installation to unlimited installations at all campuses. “AccuTrack is our only tracking system for tutors and students at the college’s Academic Support Center and I can’t imagine li

Accudemia Webinar–Creating Surveys!

I have posted the video for review at our documentation site: Click on “Previous Accudemia Webinars” at the bottom of this page or watch directly to YouTube here: Accudemia Webinar – Creating Surveys This webinar focused on the Creating Surveys for your center in Accudemia. The information we covered was on the following topics: Types of surveys in Accudemia Where to create a survey How to create the surveys Survey options How to schedule surveys Reports Generated from the surveys Tips on how to replace a survey with a newer version. Previewing a Survey. The next Accudemia webinar will be December 19th, 2012 1PM EST on Power User Features. I forgot to have the attendees take our poll and this is how we determine what topics people want to see in the next webinar. If you would like a chance to determine our next Accudemia webinar topic, Please take a minute or two and submit your Ideas by commenting below.

Accudemia Webinar–Generating Reports!

Thank you! If you were able to attend. This was a well-paced webinar to go over the report generating power of Accudemia. If you were unable to attend I have posted the video for review at our documentation site: Click on “Accudemia Webinars” at the bottom of this page or watch directly to YouTube here: Accudemia Webinar - Generating Reports This webinar focused on the power of generating reports in Accudemia. The information we covered was on the following topics: 1. Filtering Reports 2. Report Formats 3. History Options 4. “E-mail when complete” Feature 5. Report Types      I. Administrative Reports     · Reports related to administration information. As subjects, student list, and others.      II. Center Attendance Reports     · Reports related to Appointments and walk-ins.      III. Class Attendance Reports     · Reports related to Classes Attendance Look for more Accudemia webinars to come. I have the results fro

Accudemia Webinar–Getting Started! 10-04-2012

Thank you! If you were able to attend.  We had a record number of attendees for our Accudemia Webinar.  If you were unable to attend I have posted the video for review at our documentation site: Just click on the video in the left column and expand it so you can view it full screen. Or watch directly to YouTube here: Accudemia Webinar - Getting Started! This webinar focused on new users setting up their college Accudemia website. Hopefully it will help you get familiar with the system and have an idea of how to get things started with Accudemia. We covered the following topics: Setting up Accudemia for your Center Control Panel Settings Setting up your Sign-In Computers Importing College Data Generating Reports I also wanted to include a link to the PowerPoint that some people requested. Getting Started! Webinar PowerPoint Slides Look for more Accudemia webinars to come. I have the results from our poll I took d

Whiteboard: Online tutoring made easy

We are glad to announce that Accudemia has integrated with our Whiteboard. It’s a great tool for online meetings, give online tutoring and help students remotely. In this case, a picture is worth a thousand words: The main features are: Create unlimited rooms, with unlimited participants. Chat with others via audio (microphone and speakers required). Chat with others via text. Optionally use video chat (offered by an additional fee). Upload and share Power Point files among all the participants. Upload and share Word, PDF files or images . Preserves the room between visits. Save transcript of text chat. Create math equations using the built-in equation editor. Free draw with pencil tool. And much more! A free demo is available. Contact us if you want to try it!

Profile answers importing now supported!

With the new release of Accudemia, one of the new features added is the possibility to import profile answers. Profile answers does not have to be mapped if you are importing from a CSV file. The reason why it works this way is because you can have several questions across different pages. Instead, profile answers require specific headers. The format of the header is @Profile(Page=X, Question=Y) where X represents the number of the page and Y represents the number of the question to set. For example, if your profile questionnaire has 2 pages with 3 questions each, you should have 6 columns with the following headers: @Profile(Page=1, Question=1) @Profile(Page=1, Question=2) @Profile(Page=1, Question=3) @Profile(Page=2, Question=1) @Profile(Page=2, Question=2) @Profile(Page=2, Question=3) Also, you can use a shorter version or the header by not specifying the words “Page” and “Question”, for example @Profile(1,2) for the page #1, question #2. Here’s a simple example

We want your feedback!

Our dev team is working on lots of things now; Accudemia users saw an important amount of new features, including the ability to make appointments right from the Daily Viewer, added filters to enable making appointments only in some centers, and more. Also, Conference Tracker was released with its iConf app for iPhones and iPod touch; and a newer, highly improved version will be published next week. Now, while we continue working on many of the improvements we have in mind and you have suggested in the past, we want to know what you think. Yes, what do you think about Accudemia, iAccu, Conference Tracker and its features? The only way to improve our service to existent users, is by knowing your opinion. Comment , suggest , criticize (trying not to hurt our feelings), tell us what you like and what you dislike of our products (and our support team)! Say it loud!

NEW: Tracking for Conferences!

We are delighted to announce a new system for tracking conference attendance: Conference Tracker . This easy-to-use system will report on the attendance to your conference sessions and will even generate and distribute customized attendance certificates. The Conference Tracker software is web-based, so there is nothing to install. All you need is a web browser. You can access the system to set up your conference and retrieve your attendance reports from anywhere and at any time. To record attendance, simply use a barcode scanner with an Apple device: iPhone, iPod touch, or iPad. The attendance data is automatically sent to the Conference Tracker software hosted on the Amazon cloud. Simply login using a web browser to view your reports! If you only have one or few conferences a year, you can lease the tracking equipment for a turn-key solution. If you have the equipment, you can subscribe to the Conference Tracker software. For more information about this new system, please visit its

Quick Start Guides for Students

We have found that several of our customers take the times to build their own guides on how to do the common tasks. This time, we have built some “manuals” that might help centers guide their students to the use of Accudemia. We have built 2 guides. You can use the first one if you want students to use the Wizard method to create appointments. Otherwise, you can publish the second guide if you think the New Appointment method fits better your needs. I’m publishing both guides in PDF format and in Word format, use the latter if you want to customize it before publishing it. If you share the PDF version, it will get automatically updated when we release a new version of Accudemia, so you decide. Guides: Full Guide PDF (Using Wizard for Appointments) Full Guide PDF (Using New Appointments method) Template guides can be downloaded here .

How-to: Scheduling Appointments

Accudemia has always offered different ways to create an appointment. Each method is intended for users trying to find appointments using different criterias. For example, if you want to list all tutors available for a certain course you might want to use the New Appointment method. The Wizard lets you find the perfect appointment for you in a simple 5 step procedure instead, where you are prompted to select the dates, services, the course and tutor you want. The 3rd way is using the Manual method, which is enabled only to administrators and it allows them to select exactly what they want and bypass several validations the system might enforce using the Wizard or the New Appointment methods. Here’s a quick description on how to use each one of these features. New Appointment You can find it under Center Attendance > Appointments > New Appointment. The page displays a filter with the next options: Use From/To filters to view only availability in that period of time. The

What’s new in appointments?

One of the oldest and most used features is what we call the Appointments Wizard. Now we have completely redesigned it to make it faster, simpler and more powerful. Some of the new enhancements include: - Group Appointments: As an administrator, you can select many students and create appointments for all of them together at the same time. You don’t need to do anything to enable this feature, just access the appointment wizard and multiple students can be selected without further work. - Search Many Tutors: One common issue is, students don’t know all the tutors schedules, so which one should the pick? Well, in Accudemia 4.5 users can select many tutors and search across all their schedules for an open slot. It’s still clear which tutor you’re viewing, so students still can decide which tutor they prefer. - Plan Ahead: In the last step of the wizard, now it’s possible to select multiple dates and even tutors to create multiple appointments. Once the options have been chosen, jus

Get alerts in your phone!

We have switched to a new text messaging service to allow users receive alerts in their cellphones. It has an incredible lower texting rate of the one we had been using previously. This makes it affordable to use SMS (text messages) for appointment reminders and confirmations.  Also you can text students and staff directly from Accudemia. New and existent customers can get complimentary 500 text messages for free upon request. After those 500 messages, it’s only 2 cents per message ! To get your 500 free messages, please can contact us here (account admins only).

Introducing the new MDST Mode for iAccu

First of all, what does MDST stand for? MDST stands for Multi-Device Session Tracking; it’s a new mode supported on iAccu v1.1 and Accudemia where you can use many devices (iPhones or iPod touch) to track attendance. iAccu usually requires all card swipes (to both sign-in or sign-out) to be made in the same device. When MDST is enabled, multiple devices can “join” the same session and work all together now . Once you have downloaded the iAccu update , start by going to Settings to set up your device. In the “ Center based ” option under Tracking settings, there’s a MDST section with some options. Session duration lets you set the default session length that will be used when you create a new session. Sign-In and Sign-Out windows let you set the default period before and after the session starts when students can login and logout respectively. For example, let’s say that there’s a conference starting at 3pm, with these options you can allow students to sign-in from 2:50pm until  3:10