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New import tool has been published!

We have been working hard in the past months in order to make many improvements to the import process. As a result, there have been many changes in the way you import your files.

First, you need to download and install a new tool called Accudemia Data Exchange. It’s currently available only for Windows XP or newer, Linux and Mac OS versions are still under development.

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Once you download and run the installer, just follow the few steps described there; it will download and install all the required files. You might be prompted to install some missing Windows components you don’t have installed, you have to accept and install those components too. It’s just a couple clicks to accept the installation of all the required components.

After it completes, the application will start and ask you to login:

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The User ID and the Password are the same you use to access Accudemia. The Domain can be the address you use to access Accudemia, or just the first part of it (both will work). For instance, you can enter somecollege.accudemia.net, or just somecollege.

Now, you are logged in the Accudemia Data Exchange control panel.

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Click on “Create New Import Task” to select which file has to be imported, and how it will be done. Follow the steps described there, they might vary depending on what you are going to import to Accudemia.

For instance, if you are going to import students enrollment, you might have something like this:

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Complete the remaining steps to save the changes. To run the job and import the file to Accudemia, you have to click on View Details (under the job’s name), and then on Run Import Now:

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After a few seconds (or minutes if there’re thousands of records), you will see a green light indicating the information was successfully uploaded to Accudemia:

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And congratulations, you’re done!! After a few more seconds, the information will be available in Accudemia.

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Tired of that default login page?

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Also, it’s possible to stop using that page and have a better integration in your own site. You can put the login frame into your page; let’s see how to do that. You might want to contact the administrator of your website in order to do this, it will be a bit complex if you have never dealt with HTML code.
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1-click sign-in for staff members now available

Productivity is essential when a center is busy and there's a long line of students waiting. Hopefully that's not your case, but in any case if we can save tutors, advisors or counselors a few seconds of their time, we have made their job easier and more valuable.Starting today, we're rolling out an update that lets staff members sign-in and sign-out with only one click (OK, maybe two).On the top-right part of the screen, staff members will see a button indicating whether they are signed-in or not. Clicking there will show a small popup to let them sign-in or sign-out, without having to leave the screen they are currently on.When signed-out:
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Make a subject area available to all students and/or in all centers without importing files!

If you go to edit a Subject Area you’ll see that you have now two new options: “Available to all Students” and “Available in All centers”.

The first option is very handy in the situation where you are using enrollment but you have a subject area that should be available to all students. Before this option, you would have to upload an import file with all the students and the corresponding subject area, but now you just check this option in and that’s it!

The second option will help you associate a subject area to all the centers in your system. Again, before this option an import file was needed in order to save this relationship.

You can also set this options via ADX when you import courses!

You can see these options in the image below…