Skip to main content

Accudemia Referrals & Early Alert System (AREAS) is out!

It’s a new feature included in Accudemia, all existent and new users have now access to it by simply clicking on the Referrals menu item. The purpose of this system is to increase student retention by identifying at-risk students and helping them before it is too late. Here is how it works:

1. Create the Early Warning Form

The system administrator can create an Early Warning form that will be used by college faculty to issue the warnings. This is a web-based form that can be accessed online by instructors or staff. The System Administrator can create the form with whatever questions they like and indicate who will get a copy of the form when it is submitted. Here is an example of a possible form:

image 

Keep in mind that the above are just example questions and you are free to design the form with whatever questions you see appropriate.

2. Use the Early Warning From

Once the form is created, it can be accessed by instructors or other staff online to issue the early warning and help the student. The instructor or staff member can fill in the form and click "Submit". This will cause two things to happen:

  • Email messages with the warning information will be sent out to people you selected when you designed the form.
  • The warning information will be added to your database.

3. Take Action

The academic support staff will get the warning message and they will be able to log in and enter follow up information on each warning. The system will track the follow ups and will show the status of each warning as you proceed with your response to the warning.

The above Early Warning System software is being added to our Accudemia software and will be released later this month in time for the upcoming fall semester. Since this is a new system, we would like to get your feedback on it, so we are offering free usage of the system for the entire fall semester. There is no fee and no obligation - all we ask for in return is feedback on how well the system worked for your institution.

Note that the Accudemia system is hosted on our servers, so you do not need to install any software or buy a web server, database software, etc. All you need is a web browser and your account's information, which we will create for you when you sign up.

See more screenshots on the Accudemia site: more screenshots

Comments

Popular posts from this blog

How-to: Scheduling Appointments

Accudemia has always offered different ways to create an appointment. Each method is intended for users trying to find appointments using different criterias. For example, if you want to list all tutors available for a certain course you might want to use the New Appointment method. The Wizard lets you find the perfect appointment for you in a simple 5 step procedure instead, where you are prompted to select the dates, services, the course and tutor you want. The 3rd way is using the Manual method, which is enabled only to administrators and it allows them to select exactly what they want and bypass several validations the system might enforce using the Wizard or the New Appointment methods.Here’s a quick description on how to use each one of these features.New AppointmentYou can find it under Center Attendance > Appointments > New Appointment. The page displays a filter with the next options: Use From/To filters to view only availability in that period of time. The center can…

1-click sign-in for staff members now available

Productivity is essential when a center is busy and there's a long line of students waiting. Hopefully that's not your case, but in any case if we can save tutors, advisors or counselors a few seconds of their time, we have made their job easier and more valuable.Starting today, we're rolling out an update that lets staff members sign-in and sign-out with only one click (OK, maybe two).On the top-right part of the screen, staff members will see a button indicating whether they are signed-in or not. Clicking there will show a small popup to let them sign-in or sign-out, without having to leave the screen they are currently on.When signed-out:
When signed-in:If you are an administrator and don't think this is useful or want to disable it for any reason, you can do so in the Control Panel. Click on "User Accounts" and uncheck the option "Tutors can sign them in and out from any screen".Leave your comments below if you find this feature useful!

Implementing SSO (Single Sign-On)

Don't be intimidated by the seemingly daunting task of creating and easy way for your student, tutor, and admins to login to Accudemia via your school's portal.  It is far easier than it may seem.  As a support person here at Engineerica I noticed this feature is something that schools want to offer their users but are afraid to get started or maybe do not know where to do so.  Here we will go through the process of implementing SSO (Single Sign-On) easily for your institution.
Several Pre-RequisitesYou will need access to place hyperlinks into your webpages and create webpages/add files to your school's portal.  Usually this can be done via the Web Development Specialists at your school who can modify the files directly on your web server.  Others will need their privileges to be elevated on the school's portal or website so they can create/modify webpages on your school's website via a web-based WYSIWYG (What-You-See-Is-What-You-Get) editor.You will need to obta…