Tech Tip: Calculate Tutor Payroll

Today a customer came with a good question.  He was trying to calculate tutor payments from a student visit report.  However, if you export the report in Excel format, you will get the Period in HH:MM format:

To calculate the total hours and the total payment amount, you will need to use the TIMEVALUE Excel formula.

For example, the following will return the total hours worked:

=TIMEVALUE([Cell])*24

Then you can, round that number to have only 2 decimals:

=ROUND(TIMEVALUE([Cell]) * 24, 2)

For example, if the tutor has worked for 1 hour and 30 minutes (that would be displayed as 1:30), you will get 1.50 hours using the formula above.

Or you can multiply the total hours worked (not rounded) by the hourly pay rate and then round the final amount.  If it were \$20, then the final formula would be:

=ROUND(TIMEVALUE([Cell]) * 24 * 20, 2)

Being [Cell] the reference to the cell where the period is (eg, 01:30), and 20 is the hourly pay rate.

Did you know? You can create groups from filtered reports

On reports: when you create and filter a report it "automatically" creates a User Group. After creating a report that you need, where you have filtered all of the students with " MATH "(Subject Areas), selected only the " Freshman "(Student Demographic) who have visited the center for " Tutoring "(Service Type) more than 3 times on a Visitor History report you decide you want to save that group and call them " Freshman needing Math Help ." You can do this after you run that report by visiting the User Accounts > Groups section on the left-side navigation panel. Once there simply click on the Report Generated Groups tab, then click on the report you just ran, and click edit .  At this point you can name the group and hit save changes and the group will now be available for you to use as a group filter in future reports.

Sign-In and Appointment Restrictions

We are excited to announce that we are introducing 2 new features today. When the students sign-in or create an appointment, now you can limit what courses and staff members to display. There are 2 types of restrictions available that you can use: The first one is the Student-Staff Member Association . This lets you assign specific staff member to specific students, so you can decide who works with who. The second one is the Service-Subject Area Association . That means that only certain courses will be displayed when a service is selected. For example, certain services like Tutoring might require all the student courses to be displayed, while a Self Study service might require the students to select a different kind of activity only for tracking purposes. The restrictions can be found under Administration > Restrictions in Accudemia 7.0. Once there, select the restriction type you want to edit. Then, 1) Select the Center you want to apply the restriction to. 2) Cli